Work in progress

In the manufacturing industry, efficient WIP (Work-in-progress) management is essential for maintaining productivity, reducing waste, and optimizing operational expenses. Without proper WIP controls, production lines become cluttered with unfinished goods, machines run inefficiently, and operating costs spiral out of control.


There are 3 types of WIP limits namely, Count-based, Cost-based, and Days-based limits. Implementing these limitations help manufacturers to prevent production bottlenecks by controlling the flow of unfinished goods, enhance machine performance by avoiding overuse and unplanned downtime, optimize operational expenses by capping WIP cost at sustainable level, and increase profitability through better resource management and reduced waste.

3 core WIP limits and how they
transform manufacturing efficiency

Count-based limits : Control the flow of unfinished goods

One of the biggest challenges in manufacturing is managing the volume of unfinished products moving through the production line. Without proper limits, manufacturers often face overproduction, leading to cluttered warehouses, excess inventory, and higher holding costs.


Count-based WIP limits help maintain optimal production flow by capping the number of unfinished goods at each stage. This ensures that the team focus on completing existing tasks before starting new ones, preventing workflow congestion.


How it works

How it works?


  • Set WIP Thresholds - Define the maximum number of unfinished products allowed at each stage - whether it's assembly, testing, or packaging.
  • Balance production capacity - Prevent overloading production lines with new tasks until existing ones are completed.
  • Optimize resource allocation - Keep your workforce and machines focused on finishing current jobs, reducing multitasking inefficiencies.
  • Dynamic adjustments - Modify WIP limits in real-time based on demand forecasts and production capacity, ensuring flexibility during fluctuations.

Benefits of count-based limits

Benefits of Cound-based limits


  • Eliminate over production - Prevent excessive manufacturing by setting precise limits, helping you avoid unnecessary inventory buildup and reducing long-term storage costs.
  • Prevent bottlenecks - By capping the amount of work in progress, you maintain a steady production flow, reducing idle time and avoiding blockages in your process.
  • Enhance productivity - Keep teams focused on completing existing tasks before starting new ones, resulting in smoother operations and improved task completion rates.
  • Reduce waste - Avoid accumulating partially finished goods and materials, leading to leaner operations, better resource utilization, and higher overall efficiency.

Days-Based WIP Limits: Prevent Machine Overload and Downtime

Inconsistent production schedules and machine overload often lead to inefficient operations and unplanned downtime. When machines are overburdened with tasks, they require more frequent maintenance, which slows down production and increases repair costs.


Days-based WIP limits help maintain consistent machine performance by capping the number of days a machine or workstation spends on a specific task. This prevents overuse and ensures equipment operates at peak efficiency.


How it works

How It Works


  • Set runtime thresholds: Define the maximum number of days machines can spend on specific WIP tasks.
  • Distribute workload evenly: Prevent machines from running continuously on a single task, reducing the risk of breakdowns.
  • Optimize machine scheduling: Balance machine usage to avoid idle time and increase throughput.
  • Reduce unplanned downtime: By limiting excessive machine usage, unexpected failures are prevented, lowering repair costs.

Benefits of Days-Based WIP Limits


  • Prevent machine burnout: Avoid excessive machine wear and tear with controlled runtime.
  • Improve production efficiency: Keep machines running smoothly with well-paced workloads.
  • Reduce maintenance costs: Minimize unplanned downtime by preventing machine overuse.
  • Enhance reliability: Ensure consistent machine performance with better scheduling and task distribution.

Benefits of days-based limits

Cost-Based WIP Limits: Control Operational Expenses

Manufacturing efficiency isn’t just about productivity—it’s also about financial sustainability. Without proper WIP cost controls, production expenses can skyrocket, reducing profit margins and impacting the bottom line.


Cost-based WIP limits help manufacturers keep operational expenses (Opex) in check by capping the maximum allowable WIP cost at every stage. This ensures production stays within budget, preventing overspending on materials, labor, and overhead.

How It Works


  • Set WIP cost thresholds: Define the maximum allowable expenses for unfinished goods at each stage of production.
  • Monitor real-time costs: Track WIP costs as production progresses, enabling data-driven decision-making.
  • Align with budget forecasts: Ensure that WIP expenses remain within planned financial targets.
  • Control Opex sustainability: Automatically prevent new jobs from entering the pipeline if they push WIP costs beyond the pre-defined limit.

Benefits of Cost-Based WIP Limits


  • Prevent budget overruns: Keep WIP expenses under control with defined cost thresholds.
  • Enhance financial stability: Avoid excess spending on materials and labor for unfinished goods.
  • Improve cash flow: Reduce excess WIP, freeing up capital for other operations.
  • Boost profitability: Maintain sustainable Opex, leading to healthier profit margins.
Importance of WIP limits

Why WIP Limits Are Essential for Your Business


Effective WIP management is crucial for maintaining manufacturing efficiency, reducing waste, and optimizing financial performance. Without proper WIP controls, production lines become clogged with unfinished goods, machines experience unnecessary wear and tear, and operational expenses spiral out of control. By implementing count-based, days-based, and cost-based WIP limits, manufacturers can streamline their workflow, reduce waste, and enhance overall profitability.


Here's why Work-in-Progress limits are essential for your business:

Enhances Operational Agility

Enhances Operational Agility

By capping the number of unfinished goods, manufacturers can respond faster to market demands. With fewer products stuck in progress, production lines remain flexible, making it easier to pivot or scale based on changing requirements.

Reduces Inventory Costs

Reduces Capital Tied up in Inventory

Excessive WIP ties up working capital in unfinished goods, limiting liquidity. By keeping WIP levels in check, manufacturers free up capital that can be reinvested into business growth, such as expanding production capacity or investing in new technology.

Minimizes Waste & Scrap

Minimizes Waste & Scrap

Excess WIP often results in higher material wastage, especially in industries with perishable or time-sensitive products. With controlled WIP, manufacturers reduce the risk of raw materials expiring or becoming obsolete, leading to lower scrap rates.

Strengthen Supply chain

Strengthens Supply Chain Co-ordination

When WIP is controlled, production schedules become more predictable, improving co-ordination with suppliers and logistic patterns. This ensures smoother material flow, reduce stock outs, and prevents over-ordering of raw materials.

Ensure Inventory Accuracy

Support Better Inventory Accuracy

With consistent WIP limits, manufacturers can maintain more accurate inventory records, reducing discrepancies between physical and recorded stock. This leads to improved inventory management and fewer reconciliation errors.

Improves Customer Satisfaction

Improves Customer Satisfaction

Timely deliveries and consistent product quality are key to customer satisfaction. By reducing production delays caused by excessive WIP, manufacturers can fulfill orders more reliably, boosting customer trust as well as loyalty.

Reduces Overhead Costs

Reduces Overhead Costs

Lower WIP levels mean reduced need for storage space, labor, and administrative resources associated with tracking and managing unfinished goods. This helps manufacturers cut overhead expenses and improve operational efficiency.

Enhances Traceability

Enhances Compliance & Traceability

In industries with strict regulatory requirements, such as pharmaceuticals or food production, controlled WIP improves traceability. With fewer unfinished goods in circulation, it becomes easier to track and document production batches, ensuring better compliance with industry standards.

Facilitates Scaling

Facilitates Smoother Scaling & Expansion

Companies with streamlined WIP processes find it easier to scale production without increasing inefficiencies. Controlled WIP ensures that as production volumes grow, operations remain stable and manageable, supporting sustainable expansion.

Promotes Continuous Improvement

Promotes Continuous Improvement

By implementing and refining WIP limits, manufacturers gain valuable insights into production efficiency. Regularly analyzing WIP levels help identify bottlenecks, inefficiencies, and areas for improvement, driving ongoing optimization efforts.



Transform Your Production Efficiency with Smart WIP Limits

Take control of your manufacturing operations with smarter WIP management. By limiting unfinished goods, protecting machine performance, and capping operational expenses, you can:

  • Boost productivity with steady, streamlined workflows.
  • Reduce costs by preventing overproduction and unnecessary spending.
  • Increase profitability by optimizing WIP management.

Take Control of Your Production Flow

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